paylocity - Asbury United Methodist Church

Asbury's New Human Resources Hub

Asbury United Methodist Church is transitioning to a new payroll company and system effective August 1. We will begin using the system to clock in and out on Tuesday, July 25. In order for us to successfully transition, we need your help to ensure all information is up to date and you are ready to start using the system. All employees must log into the system and complete the steps below, regardless if you clock in/out or not. Please log into the system on a computer the first time to complete these steps as it is much easier than using a cell phone or tablet. Using the app is easier later on in the process.

As you work through this process, please do not hesitate to contact David Miller at david.miller@asburybham.org if you have any questions.

Step 1: Logging into Paylocity

As a first time user, will need to register for an account. Click “I don’t have a Registration Passcode”, then enter the Company ID – 183750, your social security number, and your date of birth. You are preloaded into the system and this information will verify your account. Follow the instructions to complete the account registration process.
After you register for an account, you can access the Paylocity login page. Bookmark this page for the future.
Enter the Company ID – 183750.
Enter the Username. Usernames are not case-sensitive.
Enter the Password that meets the requirements.
Select Login.

Step 2: Update your Personal and Emergency Contact Information

Now that you’ve created your account, we need to update some personal information in the system. This will ensure we have your current mailing address, phone number, email address, and emergency contact information. Don’t worry, we won’t sell it to anyone – we just like to know things about you. For step-by-step video instructions, click here. You can also use the steps below.

In the Self-Service Portal, scroll down until you see “Hi, Name!” in the third box down on the left.
Under the “Tasks to Complete” section, click “More” on the bottom right side of that box. This will expand to show more options.
Click “View Employee Record”
Here you will see all about you! Fill in all of the blanks that you can, including a Preferred First Name so we don’t call you Matthew when you really like to be called Matty.
Click the orange “Save” button.
Now click “Contact” beside the blue “Details”.
Enter your contact information here. Be sure to include a cell phone and at least one email address (you’ll be glad these are in the system a few steps down the road from now).
Once you’ve updated your contact information, click the orange “Save” button.
Keep scrolling down and complete the Address AND Emergency Contacts sections. All three of these sections are required and you should have at least one emergency contact listed.
Finally, click “Social” beside the Details and Contacts buttons.
Upload a picture of yourself! (Think more headshot/profile picture, less bikini pic here, please. We do work at a church after all…)
When you’ve completed the Social section, click the orange “Save” button.
Once you are finished, click “Return to Portal” to go back to your Self-Service Portal page.

Step 3: Update your Direct Deposit Information

Now that you’ve created your account, we need to update your direct deposit information in the system. Please make sure you have your bank’s routing number and your account number in order to complete this step. This is undoubtedly the MOST important step for you to complete, so pay close attention. For step-by-step video instructions, click here. You can also use the steps below.

In the Self-Service Portal, scroll down until you see “Hi, Name!” in the third box down on the left.
Under your name, click the orange button that says “View Employee Record”
A new tab will open with your employee file.
Click the second tab that says “Pay”
In the second row of labels, click “Direct Deposit”, fourth from the left.
You will need to authenticate yourself by sending a text message or by calling yourself to receive a unique code. Select your method, then click “Send Code”. Enter the code once you receive it and click “Submit”
Under Bank Accounts, click “Add Account”
Enter an Account Nickname (optional), your name as it appears on your account at the bank, and select the account type (Checking, Savings, Pay Card).
Using a check or verified information from the bank, enter the bank routing number, then enter your account number. Retype your account number again. PLEASE CHECK AND DOUBLE CHECK THAT ALL OF THIS INFORMATION MATCHES EXACTLY WHAT IS PROVIDED BY THE BANK OR THE BOTTOM OF YOUR CHECK. IF THIS IS ENTERED INCORRECTLY, YOU WILL NOT BE PAID!
If you will be dividing your check between multiple accounts, select the allocation type ($ amount per account, or % percentage per account), then enter that amount in the box. If you are just using one account, select % and enter 100 for the percentage.
Under “Validate account via prenotification”, leave “No” selected.
Under “Use for bonus and other special checks”, leave “Yes” selected for your primary account. If you have more than one direct deposit account, you can continue to split bonus or other special checks using the same formula as indicated using the allocation type.
Click the orange “Next” button at the top right of the window.
You will see a summary of the account you just created. Once you have ensured this information is correct, click the orange “Save” button in the top right corner.

Step 4: Download the Mobile App!

or your everyday use, Paylocity works best on a mobile phone. Be sure to download the app from your app store using the buttons below! Use the same login information you used above to update your personal and direct deposit information.

Apple App Store

Google Play Store